Acceptable Use Agreement



(computers, network, and internet)



Board of Education policy 606.06 states, in part, the following information:

The Board supports the use of computers, technology and the Internet in the District's instructional program as a resource to educate and inform. The use of these resources shall be consistent with the curriculum adopted by the School District and shall be employed in an appropriate and responsible manner to meet the varied instructional needs, learning styles, abilities and developmental levels of students.

The Superintendent shall develop and implement appropriate procedures to provide guidance for computer use and Internet access. Guidelines shall address teacher supervision of computer use, ethical use of technological resources, and the district’s ownership and right of review of equipment, documents, and communications. 

The guidelines shall prohibit utilization of networks for inappropriate or illegal activities, the intentional spreading of embedded messages (viruses) or the use of other programs with the potential of damaging or destroying programs, data or equipment. The guidelines will describe the District's limitation of liability and will establish that the use of computers, technology and the Internet is a privilege, not a right. Violation of the procedures and guidelines will result in cancellation of those privileges and appropriate disciplinary action.


The Madison Public School District is pleased to provide students enrolled in the traditional school program access to laptop or desktop computers, interconnected computer systems or networks within the district, and to the internet, the worldwide network that provides various means of accessing significant educational materials and opportunities. Students enrolled in the Alternate Education program are not eligible to be loaned a MACCESS laptop computer. In order for the Madison Public School District to be able to continue to make its computer network and internet access available, all students must take responsibility for appropriate and lawful use of this access. Students must understand that any individual studentʼs misuse of a computer, district network, or internet may jeopardize the ability of all students to enjoy such access. While district staff will make reasonable efforts to supervise student use of computer, network, and internet access, students must demonstrate cooperation in exercising and promoting responsible use of this access. This document sets forth the provisions of your agreement regarding computer, network, and internet use. If you have any question about these provisions, you should contact the MACCESS Core Team or a member of the Instructional Technology Committee.


The Madison Public Schools provide students and staff access to electronic resources and such resources are to be used for educational purposes. Communication using district-provided computers over district networks or via the internet is not to be considered private. Network supervision and maintenance may require review and inspection of network activity.

All MACCESS laptop computers and related accessories must be returned at the end of each school year for cleaning and updating. Any student who terminates enrollment in the Madison Public Schools for any reason must return their individual school laptop computer on the date of termination. If a student fails to return the computer at the end of the school year or upon termination of enrollment in the Madison Public School, that student will be subject to criminal prosecution. The student will also pay the replacement cost of the computer, or, if applicable, any insurance deductible. Failure to return the computer will result in a grand theft report being filed with the Madison County Sheriff’s Department. 

The use of computers, the network, and the internet must be in support of education or research and adhere to the educational goals and objectives of Madison Public Schools. Materials accessible via the Internet may contain information that is inappropriate or inaccurate. While parents and guardians of minors are responsible for setting and conveying the standards that students should follow when using technology resources, ultimately it is the responsibility of each individual to manage her/himself within the guidelines set forth in this agreement.

In addition, the school district is bound by contract to other providers of services to require certain behaviors:

· It is the policy of Educational Service Unit 8 that access to the Internet provided by ESU 8 is expected to be used as an educational and/or work-related resource and that such access shall be made available subject to such rules and regulations as may be established, provided that no use shall be permitted which, in the judgment of the Board of Directors of ESU 8, is in any way prejudicial to the best interest of the unit or in conflict with the ESU 8 Program of Services. The ESU 8 Board of Directors reserves the right to refuse access to the Internet by ESU 8 to anyone when it deems it necessary in the public interest.

· Under federal law, most schools and libraries use filtering software on computers with Internet access. Any school or library that receives discounted rates for telecommunications services under the E-Rate program, or receives funding through the Library Services & Technology Act or Title III, in order to purchase computers used to access the Internet, or to pay for direct costs associated with accessing the Internet, must comply.

· Internet filters are not a substitute for educators and parents/guardians diligently monitoring student computer and Internet use. Students should be appropriately monitored to ensure that they are complying with the school’s Acceptable Use Agreement, other school rules, and parent/guardian expectations.


1. Access to the Internet—A computer shall be considered to have access to the Internet if such computer is equipped with a modem or is connected to a computer network that has access to the Internet.

2. Minor shall mean an individual who has not attained the age of 19.

3. Obscene shall have the meaning given such term in section 1460 of title 18, United States Code.

4. Child pornography shall have the meaning given such term in section 2256 of title 18, United States Code.

5. Harmful to minors shall mean any picture, image, graphic image file, or other visual depiction that:

a. Taken as a whole and with respect to minors, appeals to a prurient interest in nudity, sex, or excretion;

b. Depicts, describes, or represents, in a patently offensive way with respect to what is suitable for minors, an actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts, or a lewd exhibition of the genitals; and

c. Taken as a whole, lacks serious literary, artistic, political, or scientific value.

6. Hacking shall mean attempting to gain unauthorized access to computer and network systems both connected or not connected to the Internet.

7. Technology protection measure shall refer to a proxy server managed by ESU 8 that blocks and/or filters Internet access or other means by which access may be blocked and/or filtered.

8. Authorized staff member shall refer to a staff member appointed by the MACCESS Core Team, Instructional Technology Committee, or the administration.

9. Technology Committee as used herein shall refer to a group of Madison Public Schools staff including an administrator, the technology coordinator, and staff members.

10. MACCESS Core Team: Mrs. Braithwait, Miss Greunke, Mrs. Heller, Mr. Jordan, Mrs. Keyes, Mr. Kratochvil, Mrs. Loosvelt, Mr. Melick, Mrs. Reigle, and Mrs. Remmers

11. Fair Use: the reproduction by any means for purposes such as criticism, comment, news reporting, teaching, (including multiple copies for classroom use), scholarship, or research is not an infringement of copyright.

12. Technology Resources: includes, but does not limit to the following list: computers, telephone, personal computer devices such as palm pilots, cell phones, tablet PCs, laptops, pagers, personal email, graphic calculators, etc.

13. Educational Activities: this includes classroom activities, career development, scholarship work, and limited high-quality self-discovery activities.

14. Copyright violation: four factors determine whether a particular use violates copyright law: 

a. Purpose and character of use including whether such use is of a commercial nature or is for nonprofit educational purposes; 

b. The nature of the copyrighted work; 

c. The amount and substantiality of the portion used in relation to the copyrighted work as a whole; 

d. The effect of the use upon the potential market for or value of the copyrighted work. Three exemptions for education are: 

i. Face-to-face teaching at a nonprofit educational institution. (i.e. Instructors may generally read, perform, or display copyrighted material in a face to face address.); 

ii. Educational broadcasting. (Instructional broadcasting allows the performance of a nondramatic literary or musical work for instructional purposes.); and 

iii. Not-for-profit performances (allows the nonpublic performance of nondramatic literary or musical works that are not for monetary gain).


Students are responsible for appropriate behavior when using technology resources just as they are at all times in school or during school-related activities. Students are expected to avoid these behaviors:

· altering the computers or changing the settings or system configurations in any way.

· altering, damaging, or vandalizing district technology resources in any way.

· creating or willfully disseminating computer viruses.

· gaining or attempting to gain unauthorized or illegal access to district or any other technology resources.

· gaining or attempting to gain access to another person’s password or access to another person’s files.

· downloading, installing or running any software without the express permission of the Instructional Technology Committee.

· adjusting hardware due to software requirements (must be performed by authorized personnel)

· viewing, sending, or accessing abusive, obscene, or harassing/bullying/cyber-bullying materials.

· accessing or participating in chat rooms, downloading or playing games, subscribing to or accessing listservs, downloading music files, checking/sending/receiving email, or visiting social networking sites unless such activities have prior staff permission and are based on valid educational rationale.

· releasing any personal information including names, addresses, phone numbers, or credit card information pertaining to her/himself or any other person.

· violating copyright laws and failing to properly cite references in a student research assignment.

· downloading or installing any commercial software, shareware, or freeware onto computer or network drives without the express permission of the Instructional Technology Committee.

· wasting school resources by printing excessively or consuming limited hard drive space. 

· using technology resources in any way that disrupts the service or its operation for others.


Internet access is a privilege rather than a right. Users have a responsibility to use technology resources in an appropriate manner. The Madison Public Schools reserve the right to define inappropriate use of technology resources and to make adjustments to that definition at any time in the future. Computers and documents or files are subject to inspection upon request of district personnel. Consequences of misuse or abuse of technology resources, depending upon the severity of the situation may include one or more of the following:

· A warning, followed by review of the appropriate use guidelines.

· Assignment of a problem-solving and/or detention conference. 

· Notification of parents by phone or personal conference.

· Loss of technology resource privileges for a specified period of time.

· Referral to proper authorities for disciplinary and/or legal action.


The Madison Public Schools will exercise reasonable oversight to ensure that the communication and technology resources and facilities are used in the appropriate manner. The district makes no guarantee that the functions or the services provided by or through the district system will be error-free or without defect. The district will not be responsible for any damage you may suffer including, but not limited to, loss of data or interruptions of service. The district is not responsible for the accuracy or quality of the information attained through or stored on the system. The district will not be responsible for financial obligations arising from unauthorized use of the system.


Students: Your signature on the Student/Parent/Guardian Acceptable Use Agreement form indicates you agree to follow the rules contained in this policy. You understand the consequences if you choose to violate any of the rules. 

Parents and Guardians: Your signature on the Student/Parent/Guardian Acceptable Use Agreement form indicates you are granting permission for your child to have access to all district technology resources available for student use. You understand that your child may be assigned consequences for violations of this agreement. You understand that the district’s technology resources are intended for educational purposes. You also understand that it is difficult for the district to restrict access to all potentially controversial materials, and you will not hold the district responsible for materials that a student may choose to inappropriately acquire using a computer, the network, or the internet.

Student/Parent/Guardian Acceptable Use Agreement

Madison Public Schools offers access to computers, the district’s network, and the internet, the network as part of its educational experience. Because of the wide range of information available (some of which may be offensive on the internet), it is our policy to require student and parental recognition of the rules and regulations before granting access to students. While the school district will do as much as possible to encourage wholesome use and discourage offensive use, the decision ultimately lies with the student. It is administrative policy of the district to directly supervise students who use the internet.

It is also the policy of the Madison Public Schools and Educational Service Unit 8 that such Internet and network access be only for the purpose of completing directed educational activities assigned by a teacher as a part of the student’s educational experience. Unsupervised recreational browsing on the internet, destructive behaviors to the network or to other users, is therefore excluded. The Madison Public School system may revoke access to the Internet, the file server and the network, if the student chooses to violate the terms or sprit of this agreement, at which time you will be notified.

Your signature grants consent for your student to have access to the Internet under supervised conditions at or outside of school for the purpose of completing educational activities and relieves the district from responsibility should the student choose to engage in any of the activities excluded by this document. Should the student decide to violate any of the stated rules or regulations, the student will receive disciplinary consequences according to school policy.

I understand and will abide by the procedures and Acceptable Use Agreement for technology resources of the Madison Public Schools.  I further understand that any violation of the regulations above is unethical and should I commit any violation, my access privileges may be revoked, school disciplinary and/or appropriate legal action may be taken.

In consideration for the privilege of using the Madison Public Schools technology resources and in consideration for having access to the information contained on it, I hereby release and agree to hold harmless the Madison Public Schools from any and all claims or damages of any nature arising from my access, use, or inability to access or use computers, the network, or the internet.

Student Signature


As the parent or guardian of the undersigned student, I have read the Acceptable Use Agreement for use of technology resources provided by the Madison Public Schools. I grant permission for my son or daughter to access the network. I understand and agree that individuals and families may be held liable for violations. I understand that some materials on the internet may be objectionable, but I accept responsibility for guidance of computer and internet use-setting and conveying standards for my student to follow when selecting, sharing, or exploring information and media. Further, I accept full responsibility for supervision if and when my child’s use is not in a school setting. I agree not to hold the school, the school district, or school personnel responsible for any material the student accesses or transmits via the school’s computer system.

Parent or Guardian Signature